How to Join a Zoom Meeting – step by step | Zoom
A window listing the other participants will appear. While your hand is raised, the icon should have an outline as below. When your hand is raised, this will be reflected in the list of participants as below. As a host of a Zoom meeting, you can manually lower a participants hand yourself by going to the main participants list as above.
This is demonstrated below:. A chat window will then open. It is possible that during the conference participants will be ask to turn off their cameras and move to audio only, particularly if there are problems with the available bandwidth.
To do this simply click on the camera icon at the bottom of the Zoom window. A red diagonal line through the video icon shows that your video is currently turned OFF in Zoom, see below. Search Search Search. How to Join a Zoom Meeting — step by step. How to Join a Zoom Meeting Here is a video demonstration of how to join a Zoom meeting or see the step by step instructions below.
Here’s everything you need to know. Head to the Zoom website , and sign into your account. Once logged in, click My Account in the top-right corner of the homepage. Click Schedule in the top-right corner. This will open a form where you can fill out the meeting topic and description, as well as set the date and time.
You’ll also have the option to schedule it as a recurring meeting. Edit all of the details and when you’re done, scroll to the bottom and click the Save button. On the next page, you have the option to add the meeting to your Google Calendar, Outlook Calendar, or Yahoo Calendar. Or, you can copy the invitation link and share it with your guests. Open the Zoom desktop app on your computer and sign in, if you’re not already. On the Home tab , click the Schedule button.
Choose your Video , Calendar , and Security settings. In the Advanced Options section, you can choose additional settings, like muting participants as soon as they enter the meeting. Click the blue Save button when you’re done. Your scheduled meetings will appear on the right side of the Home tab. You can also view your scheduled meetings in the Meetings tab of the app.
Enter the meeting name and set the date and time. Tap Save in the top-right corner when you’re done. Zoom will automatically open an email to share your meeting invitation. Enter in the email addresses of people you want to invite, then click the up arrow to send. Another way to share the meeting invitation is to go to the Meetings tab and select the meeting you’ve just scheduled.
Topic: By default, Zoom will set the topic as [Your Name]’s Zoom Meeting, but you can change it to more accurately describe what will be discussed. Is it a catchup between friends? A weekly progress meeting with your team? Choose something descriptive so that coordinating calendar reminders will let attendees know the general subject of the meeting at a glance. Click the box next to Recurring meeting for Zoom meetings that happen at a similar time and date every week.
Note that Zoom meetings are created in your time zone, and for anyone that adds the meeting to their calendar the time will automatically be adjusted to their time zone. Zoom notes that your Personal Meeting ID is a virtual meeting room that’s always resolved for you. It’s ideal for people you meet with regularly, once someone has a link to your Personal Meeting ID they can join any time the meeting is being used.
Passcode: This security setting helps to ensure that only intended guests can access your meeting. Zoom will automatically generate a passcode of random numbers or letters, but you can change it to something that’s easier to remember.
Who Invited This Guy? – Ways to Keep Zoom Meetings Safe and Secure – ETHOS.
Tap Save in the top-right corner when you’re done.
How to join a Zoom meeting before the host | Information Technologies & Services – Use a Zoom virtual background
This is also a great time to make sure that you don’t have any strange filters installed no matter how funny they are. Yes, it’s a good idea to keep Zoom updated, but I’ve had updates take a long time to download and install, I’ve had updates mess with settings, and I’ve had updates fail and leave me having to uninstall and reinstall Zoom.
If you’re Zooming from a laptop , have it connected to the charger where possible. Video conferencing is very demanding on the hardware, and the last thing you want is to be left scrabbling for power. Also: Best video conferencing software for business: Microsoft Teams plus eight more Zoom alternatives. Another added advantage of having the laptop on power is that you can bump up the screen brightness if you find that your face is hidden in the shadows. Pro tip : Have an app in the foreground that has a white background to boost the effect!
Facebook, Twitter, email, and the like are all distractions, and people on the other end of the meeting will be able to tell if you are distracted by things. Close anything that’s not needed. Not only does that reduce the potential for distraction, but it also means that you’re less likely to have something pop up and make a noise. We’re all doing more Zoom meetings than ever.
But do yourself a favor and follow these simple dos and dont’s for better, more stress-free meetings. ZDNet Recommends. Remote work Home office tours ZDNet special feature Working from home Every remote worker’s guide to the essential tools Home office tech that every remote worker wants The best VPNs to use The best cloud storage services Working from home dilemma: How to manage without micro-managing Tips for working from home TechRepublic Are we prepared for a permanent switch to remote working?
ZDNet YouTube. Show Comments. Log In to Comment Community Guidelines. Add Your Comment. Related How to fix your slow internet: 11 ways to speed up your connection. How to fix your slow internet: 11 ways to speed up your connection Broadband. The tool offers a feature called Touch Up My Appearance , which is a filter that smooths out your skin. You can try it out as well as set it up before joining a meeting.
It only takes a few clicks to get the job done. Also: How to look your best for webcam meetings. However, keep in mind that only a meeting host can use this feature. Related: The best USB microphones. Changing your name is a breeze, and it might actually be fun for those less casual meetings. It could also help you look more professional to change your name to something more official. Zoom will show you a maximum of 49 participants on a single page.
If there are more people in a meeting, you can click on the arrow to move to the next page. Also read: How to help others set up Zoom remotely. If you like this option and want to use it, we suggest enabling it by default before heading into a meeting. When giving a presentation with Zoom, you often have to share your screen. The problem with this is that the people in the meeting will see the apps you have installed on your PC, the tabs you have open in your browser, as well as other data that you may not want to share.
Luckily, Zoom has a solution. Also read: How to use Whiteboard on Zoom. You can choose only to share a part of the screen, which provides you with a bit more privacy. For example, you can share the content in your browser but cut out the bottom and upper parts that reveal the apps in your taskbar and the tabs you have open.
When you join a meeting, do you want your mic and camera to be turned on or off by default? I keep mine off and only turn them on when needed. This prevents any possible background noise coming from my end because of my neighbors mowing their lawns or cars passing by. Whenever you want to speak, you can signal it to the host by raising your hand virtually.
The host will then give you the floor to talk or ask questions. This is a great feature that prevents multiple people from talking at once. More: The most common Zoom issues and how to fix them. When recording a meeting, we advise you to do it to the cloud. Recording to the cloud is a good idea because you can share a recording with ease, allowing employees who missed a meeting to check it out later on. There are plenty of other options.
You might like one of those alternatives better. Next: Not sold on Zoom? These are the best alternatives. Zoom Meetings: 10 tips and tricks you should know about Level up your Zoom game. By Mitja Rutnik. Zoom tips and tricks. Use a virtual background Touch up my appearance Mute someone Rename yourself Turn on gallery view.
Use a Zoom virtual background. Step-by-step instructions: Open the Zoom app on your PC. Click the gear icon under your profile image. Select the Virtual Background option.
Make yourself prettier. Select the Video option. Check the box next to Touch up my appearance. Step-by-step instructions: Join or start a meeting.
– How to use Zoom: 10 tips and tricks for better video meetings
Also, know that all recurring meeting IDs expire after one year, so you’ll have to generate a new one then.